fbpx

JULY 1, 2021 – JUNE 30, 2022

MINISTRIES BUDGET PACKET PREPARATION GUIDELINES

TIMELINE OF DUE DATES
NO LATER THAN
Distribution of Budget Packets to Ministry Advisors & Ministry Leaders
March 18, 2021
Completed Budget Packets Due to Ministry Advisors
April 30, 2021
Advisor Approved Budget Packets Submitted to Church Administrator
May 21, 2021

CONTENT REQUIREMENTS

  1. NO HANDWRITTEN BUDGET PACKETS WILL BE RECEIVED – PER PASTOR SCOTT.
  2. BUDGET PACKET FORMS ARE AVAILABLE ON THE CHURCH WEBSITE.  In order to save and reopen forms, you MUST DOWNLOAD ADOBE ACROBAT READER.  THERE IS A LINK ON THE WEBSITE TO DO SO. The desired web browser to complete the forms is Google Chrome.  Safari will not allow forms to auto calculate. Go to www.StPaulBaptist.church .  Click on the menu at the top right of the screen.  Locate Ministry Forms.  FIRST DOWNLOAD ACROBAT READER BEFORE SELECTING THE DOCUMENTS NEEDED. You may save and edit the contents of the documents.
  3. For each activity of a ministry, a Ministry Proposed Activity Form must be completed and numbered (1,2,3, etc.)
  4. When all Ministry Proposed Activity Forms have been completed, the Ministry Proposed Budget Summary must be completed, including the summarized information from the Activity forms (in order).
  5. The budget packet forms calculate totals for you.  DO NOT ENTER THE TOTAL. However, this is only possible if you have downloaded the app Adobe Acrobat Reader (REQUIRED).
  6. When all forms are complete, assemble in this order:
    1. Summary on top.
    2. Activity Forms in numerical order behind. 
    3. Supporting documentation (estimates, etc.) for activities, supplies, equipment, etc. behind Activity Forms. 

Prepare TWO COPIES – one for ministry leader, one for ministry advisor.  (Once the ministry advisor makes any adjustments, a revised copy should be printed (not manually changed), and THREE COPIES MADE (one for the ministry leader, one for the ministry advisor, and one for the church administrator.)

SUBMISSION OF BUDGET PACKET IS NOT IN LIEU OF SUBMISSION OF CALENDAR DATES, CHECK REQUEST FORMS, VEHICLE USE FORMS.  THESE FORMS SHOULD NOT ACCOMPANY BUDGET PACKET BUT SHOULD BE SUBMITTED TO THE MINISTRY ADVISOR SEPARATELY, WITHIN THE REQUIRED DEADLINE FOR SUBMISSION OF EACH FORM.    

ADVISOR REVIEW, APPROVAL, & SUBMISSION

  1. Each Ministry Advisor must review each of their ministries’ budget packets and approve based on:
    1. Is this truly a ministry activity that should take place?
    2. Should the details be modified in amount, content, etc.?
    3. Should the activity come out of the church budget?
    4. Are there any other concerns regarding the content that needs to be altered or omitted?
  2. Ministry Advisors must meet with ministry leaders to discuss any additions, changes, or deletions that are required.  Ministry leaders must make edits and submit the final packet to the ministry advisor for final review and signature/date submitted on the Summary.
  3. Ministry Advisors must submit completed ministries’ packets to the Church Administrator by the due date.  Do not hold packets to turn all in at one time.  Submit as they are approved.

RESOURCE

Please see attached fiscal year calendar to aid in your planning.

Ministry Leaders Forms for Budget Year
July 1, 2021 to June 30, 2022

Click to download your needed form

GET ADOBE ACROBAT READER DC

All of our forms are created to be viewed and filled out with Adobe Acrobat Reader.  You can obtain a free copy of this program to download to your computer or your device by clicking one of the links below:

Sign Up to Receive Our
St. Paul Newsletter and
Church Notices

Sign up today to receive periodic information about the events and services that take place at St. Paul Baptist Church.

Quick Reference Links:

St. Paul Baptist

Follow us

  • St. Paul Baptist Church
  • 1401 Allen Street
    Charotte, NC  28205
  • 704.334.5309
  • Office Hours
    Monday to Friday
    9:00 AM to 5:00 PM